The mission of the Upper Captiva Road Commission is to maintain the island pathways for emergency response vehicles with the support of island residents and businesses. UCRC Prioritization of Roads for Surface Maintenance – Adopted January 26, 2010
Grading, filling or other treatment of the ground surface of roadways will be done according to the following protocol:
1.Major roads (see definition below) will be graded or filled at a time and frequency determined by the UCRC board. 2.Side roads (see definition below) will only be graded or filled as soon as feasible and only in response to email or other written request from at least three property owners on each affected road.If three or more property owners send a written or emailed opposition to any treatment, the UCRC will cease or postpone the operation until the property owners reach a consensus on what they want done. For purposes of this policy, the following definitions apply:
“Side roads” are those roads which typically either have dead-ends, end on the beach, or do not serve as a primary thoroughfare.All roads not designated as “major roads” (see below) are considered to be “side roads”. “Major roads” are those roads which connect the ends of certain “side roads”, and consequently carry considerably more traffic.UCRC-designated “major roads” on North Captiva Island are:Rum Road, Bartlett Parkway, Spanish Gold Lane, Seair Lane (east of Spanish Gold), Point House Trail, North Airport Drive (out to Night Hawk Drive), and Kingfisher Drive (out to Swallow Drive).
Other related notes – ·Harbor Bend Drive through Safety Harbor Club (SHC) will be graded only in coordination with and approval of SHC management.Other SHC roadways will not normally receive any treatment by the UCRC. ·Grading and/or filling on any roads will be limited to the availability of fill and UCRC funds as applicable. ·This policy applies only to the maintenance of the roadway ground surfaces. ·Nothing contained in this policy is to be construed as applying to other road-related operations such as trimming, signage, sight lines, tree or shrub removal, etc.
Discretionary Spending – Adopted December 8, 2009
No officer, board member or UCRC member may commit or spend UCRC funds for any reason in an amount greater than $250 without approval of the board or, in the case of extenuating circumstances, phone or email consultation with at least three board members. Determination of Pathway Boundaries – Adopted December 8, 2009
Questions concerning pathway alignments, boundaries, encroachment of landscaping or other fixtures along any owner’s property will be answered only after two or more board members consult on-site with that owner to seek a solution.UCRC will seek to avoid expenditures for professional surveying, and will only do so as a last resort and with board approval. Establishment of Policy Document – Adopted December 8, 2009
The UCRC board will establish, maintain and make part of UCRC records a document containing a list of its adopted policies.This will serve as a revisable guideline for recurring issues that the board faces from time to time which may not rise to the level of amending the by-laws.This document will be posted on the UCRC section of the UCCA website, and copies will be available for reference and distribution at the Annual Meeting. Posting of Board Meeting Agendas and Minutes – Adopted March 10, 2009
All meetings will be conducted with an agenda and minutes in accordance with “Roberts Rules of Order”. These agendas and corrected minutes will be posted on the UCRC portion of the UCCA1.com web site. Authorization to Conduct Board “E-Meetings” – Adopted August 28, 2008
Due to the nature of seasonal residency on North Captiva Island, the board is authorized to conduct an additional type of meeting via email, called an "E-meeting". It will be considered similar to a phone conference meeting but would have the advantage of not having to schedule a certain time for participants to be available.These meetings will be conducted as much as possible in conformance with the rules of regular meetings.The by-laws will be amended as necessary to accommodate this change. Establishment of Designated Board Member Terms – Adopted November 18, 2008
UCRC board seats and terms are designated and reset as follows: Seat 1expires 2009 (as of this date Jane Henderson) Seat 2 expires 2010 (as of this date Jeff Henderson) Seat 3 expires 2011 (as of this date Kevin Melvin) Seat 4 expires 2009 (as of this date Peter Aldrian) Seat 5 expires 2010 (as of this date John Fuller) All board terms are three years in accordance with the by-laws.